Ed Session Proposals
The National Association for Campus Activities invites staff and students from member institutions and associate members to submit educational program proposals for NACA® Live and NACA® Conferences. Presenting is an excellent professional development opportunity, as you share expertise and demonstrate knowledge on topics relevant to students and professional school staff in campus activities and those who provide products and services related to campus activities.
Deadlines to Submit:
- NACA Savannah: July 24
- NACA Hartford: Aug. 7
- NACA Riverside: Sept. 11
- NACA Milwaukee: Jan. 29, 2026
Components of an Education Session Proposal
Title: Give your ed session a title. While it is nice to have a catchy title, it is also important that the title reflects what the session is about. Try to limit the number of words in your title.
Description: You will be asked to provide two descriptions. The first description will be more in depth for the reviewers to read. The second will be a brief description (this is your elevator pitch!) that will be included in the NACA App and other print materials.
Target Audience: Choose ONE of the following audiences:
- Undergraduate Students
- Graduate Students
- New Professional Staff (0-3 years experience)
- Mid-Level Professional Staff (3-6 years experience)
- Seasoned Professional Staff (6+ years experience)
- Associate Members
Topics: There are some highlighted topics for each audience and you may want to craft your proposal to align with one of the topics.
- Undergraduate Student topics (align with the Student Leader Competencies)
- Diversity, Equity, Inclusion, & Accessibility
- Leadership Development
- Organization Development
- Programming Development
- NACA Member Information
- Graduate Student topics
- Campus Culture & Community Building
- Human Resource Management
- Organization Development & Advising
- Program & Event Management
- Social Justice & Inclusion
- Graduate Student Experience
- NACA Member Information
- Professional Staff (topics are the same for all staff levels and align with the Professional Competencies)
- Campus Culture & Community Building
- Human Resource Management
- Organization Development & Advising
- Program & Event Management
- Social Justice & Inclusion
- NACA Member Information
Type of Presentation: What is the format of your presentation? All sessions are 50 minutes long so be sure to select the best format to relay your information.
- Competency/Professional Development – focus on NACA Competencies and/or career readiness/professional development
- Deep Dive – in-depth insights and discussion on a topic relevant to campus activities
- Light Bulb – information about a best practice or latest trend in campus activities
- Panel – diverse exploration of a topic with insight from a variety of perspectives
Learning Outcomes: List 2-3 learning outcomes - what you want participants to know or be able to do as a result of attending your session. Focus on what they will learn, not what they will do. For example, “students who attend this session will be able to list the five stages of the team development model.” Identify how participants can apply the material presented to their own work or personal development.
Additional Presenter Details: Be prepared to share the name, title, and institution/agency for any additional presenters.
NOTE: If you intend to submit an ed session to more than one conference, we recommend you type everything into a Word document so that you can copy and paste for each conference.
Presentation Formats
- Competency/Professional Development – focus on one or more competencies listed in Competencies for Campus Activities Professionals and/or Competencies for Diversity & Inclusion and/or the Competency Guide for College Student Leaders and/or career readiness/professional development for undergraduate and graduate students or professional staff.
- Deep Dive – in-depth insights and discussion on a topic relevant to campus activities. These sessions are typically designed for expereinced student leaders or seasoned professionals.
- Light Bulb – information about a best practice or latest trend in campus activities. This is a great opportunity for students to present!
- Panel – diverse exploration of a topic with insight from a variety of perspectives. Gather folks with different experiences to provide insight.
- Roundtable – engaging participants in a roundtable or networking discussion about a topic of common interest to participants. Roundtables are a flexible way to discuss a variety of topics through varied perspectives.
Presentation Tips
- Apple Devices: If you are using an Apple device or computer for your presentation, bring along your adaptor for LCD projectors. It will be needed in order to connect to the system correctly.
- Sound: Sound from your computer may not be provided. If you plan to show a video, bring a speaker.
- Microphone: You are required to use the microphones provided. This is an accessibility issue. Use the microphone even if you think you are loud enough or if you ask everyone can hear you and they say yes.
- Internet can be tricky: The convention center does have Wi-Fi, but with thousands of delegates, we cannot guarantee its strength. Bring a hot-spot, or download the videos and files you need before arriving at the conference.
- Respect the next presenter: Pay attention to the time so you allow the next presenter the full time for set-up. Some set-ups are simpler than others, but everyone deserves the opportunity to fully prepare themselves to do what you just completed!
- Determine the take-away message: People tend to only remember three to four points from a presentation.
- PowerPoint/Prezi, keep it simple: Slides/frames that are easy to read and understand are typically the most effective slides in the presentation. Charts and graphs should be easily interpreted. We suggest no more than five words per line and no more than five lines per slide. Striking contrasts in color between words, graphics, and the background are more appealing to the human eye.
- Respect the audience: Your message is further engaged in the audience’s mind when they sense that you care for them as audience members.
- Eye contact: maintain eye contact with the audience. Slowly move from person to person and occasionally hold the contact for a few seconds.
- Honesty: No one is perfect and all-knowing. When you don’t know an answer, admit it, offer to find out, and get back to the person.
- Save face: If you must disagree with an audience member, do so in a manner that allows the person to not feel shamed for their answer.
- Challenge: We are all attending NACA events to learn something. We understand that many of our delegates are students; however, that doesn’t mean they are not capable of grasping high-level concepts. We have delegates that are all at different levels of their experiences with campus activities, so make sure you create opportunities for delegates who attend your session(s) to expand their learning.
- Learning Styles: Everyone has different learning styles. Try to create some variety in your session in order to cater to different learning styles. For example, if you’re presenting a lecture style session, you don’t have to stick to the traditional lecture, activity, share, questions, wrap up outline. Have some fun and mix it up a bit.
- Manage questions: Make sure to allow time within your slotted presentation time for questions. Thank audience members for their questions and praise them for good points. Anticipate questions that most likely will be asked and mentally prepare answers. After the last question, transition into your summary as to have the last piece of your presentation.
Ed Session Scoring Guide
Volunteers review educational sessions on five categories using the following scoring guide:
0 = poor 1 = fair 2 = good
Sessions that score an average of 4 or less will not be considered.
Session Description - Are the descriptions clear and does the session seem organized? Does the type of presentation chosen align with the subject matter and audience?
Learning Outcomes - Are the learning outcomes clearly stated? Are they relevant and applicable to the intended audience? Does the content align with the learning outcomes?
Applicability - Does this session provide practical knowledge that participants can apply to their own professional or personal development?
Relevance/Importance - Is the session relevant for the intended audience? Is this topic important to the work of NACA participants and/or important to offer at the conference? Does the session align with NACA's values and/or competencies?
Overall Quality - Is the session new and innovative? Will this be a good session?
Guidelines for School Members
-
To be eligible to submit a proposal, you must be a student or staff member at an NACA member institution and have a username and password to login to the website. If you are from a member school and do not currently have a username and password, email [email protected] and someone will connect with you within 24 hours during normal business hours.
-
To submit a proposal for educational sessions, complete the online submission form.
-
Educational sessions will be reviewed by a selection committee and all who submitted proposals will be notified at the end of the selection process.
-
If you are selected as a presenter, you will be required to complete the NACA® Education Presenter Contract.
-
For your convenience, NACA provides a PowerPoint template option and encourages you to use it. If you decide to use your own, please display the NACA® logo prominently on the title page and include the event, location and date.
-
Presenters must not use the education session to promote a particular product/service they provide. Instead, the focus of the presentation should be on delivering important content that participants will be able to utilize in their respective roles at their schools/agencies. (See presenter contract for additional details.)
Guidelines for Associate Members
-
To submit a proposal for educational sessions, complete the online submission form. You or your agency must have an active NACA membership and you must also have a username and password to login to the website. If you are from a member agency and do not currently have a username and password, email [email protected] and someone will connect with you within 24 hours during normal business hours.
-
Educational sessions will be reviewed by a selection committee and all who submitted proposals will be notified at the end of the selection process.
-
If you are selected as a presenter, you will be required to complete the NACA Education Presenter Contract.
-
All educational program moderators/presenters must be registered delegates at the event/conference. As a reminder to associate members, all businesses/agencies attending the event/conference must also purchase a booth in the Campus Activities Marketplace and have at least one full registration.
-
For your convenience, NACA provides a PowerPoint template and encourages you to use it. If you decide to use your own, please display the NACA® logo prominently on the title page and include the event, location and date.
-
Presenters must not use the education session to promote a particular product/service they provide. Instead, the focus of the presentation should be on delivering important content that participants will be able to utilize in their respective roles at their schools/agencies. (See presenter contract for additional details.)
Presenter Contract
- As the Coordinating Presenter, I recognize that I will receive all correspondence regarding this proposal. I will share all necessary communications with the co-presenters listed in my proposal. They have agreed to present this program if accepted. All participants recognize that they must register for the event.
- It is the responsibility of the coordinating presenter to obtain permission for use of all copyrighted materials. The presenters will indemnify and hold the National Association for Campus Activities harmless from and against any loss, expense (including attorney fees) or other liability resulting from any claims or suits for libel, violation of right of privacy, plagiarism, copyright, trademark infringement and any other claims or suits that may arise out of the publication of such materials.
- Educational program presenters for all NACA activities must comply with NACA's Statement on Diversity, Equity, Inclusion, & Accessibility and Civility Statement.
- Educational program presenters for all NACA activities are prohibited from proactively soliciting business during an educational program. This includes the distribution of brochures, business cards, pamphlets or biographies that state or indicate that the presenter is available for hire. Presenters are selected to share their expertise and every effort should be made to provide participants with a balanced educational experience.
- Educational program presenters for all NACA activities are prohibited from proactively utilizing their presentation of an educational session as a marketing tool for their product, either before, during or after the presentation of the educational session.
- Educational program presenters for all NACA activities are encouraged to provide appropriate program-specific handouts.
- Educational program presenters for all NACA activities will not be eligible to receive reimbursements for any of their expenses unless otherwise allowed under NACA policy.
- All educational program moderators/presenters must be registered delegates at the event/conference. As a reminder to associate members, all businesses/agencies attending the event/conference must also purchase a booth in the Campus Activities Marketplace.
- No forms of hypnosis may be used in any educational session.
- Presenters cannot hand out food/candy or stickers due to regulations enforced by the conference facility.
- NACA is not responsible for any equipment the presenter chooses to bring in order to present or enhance the presentation.
For 2025-26, there are now 3 different ways to present educational sessions at NACA Conferences:
- Traditional Ed Sessions - These sessions follow the traditional 50-minute ed session proposal process/deadline and are reviewed by a volunteer committee. Sessions are 50 minutes and occur in Ed Blocks 1, 2, 4, or 5. There is no fee to present. Submit a Traditional Ed Session Proposal.
- Sponsored Ed Tracks - There are seven Sponsored Ed Tracks to choose from, each with pre-determined topics. You may sponsor individual sessions from a track or an entire four-session track. Sessions are 50 minutes and occur in Ed Blocks 1, 2, 4, and 5. Submit your proposal by the sponsored ed session deadline. Sponsorship varies by conference and, depending on the number of sessions sponsored, may include registration(s) and booth(s). Learn more in the Sponsorship Prospectus.
- Sponsored Featured Sessions - Featured sessions are 30 minutes long and occur during Ed Block 3. Topic is determined by the presenter. These sessions may be ideal for speakers, lecturers, quick workshops, and tech demos. Submit your proposal by the sponsored ed session deadline. Sponsorship varies by conference and includes a conference registration. Learn more in the Sponsorship Prospectus.
Note: Presenters must have at least one full registration and booth to attend a conference and present any educational sessions.
Submit Ed Tracks or Featured Sessions Proposals
Are you interested in submitting a proposal to sponsor an educational track session(s) or featured session? Please you the following form to indicate your interest and submit the required information. Submit your proposal.