NACA® Conferences - Performing & Exhibiting

2022-23 NACA® Conferences

The 2022-23 conference season is just around the corner. To help best prepare you/your agency, NACA provides this Associate Guide which includes all the policies, dates, fees, and pertinent information about performing and exhibiting at NACA® Conferences. While at first glance this guide may seem overwhelming, we strongly encourage you to review all sections. Thank you for considering joining us at a NACA Conference!

2022-23 Associate Guide

Locations & Dates



So How Does This Work? And How Much Will it Cost?

The process and costs associated with exhibiting and/or performing at NACA® Conferences will depend on several factors. Let's walk through them step by step!

Step 1: Be an active NACA Associate Member in good standing.
If you wish to attend one or more conferences for any reason, you must be a regional or national associate member for the 2022-23 membership year. Visit our membership site to find out which membership is best for you.

Step 2: Purchase exhibit space.
Whether you're planning to submit material for showcase consideration or promote your goods & services to the college market (or both), you must secure at least one exhibit booth in the Campus Activities Marketplace for each conference you wish to attend. If you are submitting to showcase, your material will not be reviewed by the selection committee if you have not completed this step.

Cost per booth (all locations): $355

Purchase Exhibit Space

upcoming exhibit hall maps:
St. Paul

Previous events: 

Atlanta Fort Wayne Hartford Spokane 

Not planning to showcase? You can skip ahead to Step 5!

Step 3: Gather information for your act(s).

For each act you submit, you will need a bio, photo, pricing and other important information.

Step 4: Submit your showcase application(s).
This is where you specify the performance material you'd like the selection committee to review, which conferences you're submitting for, and which types of showcases you'd like to be considered for. Be sure to review our updated showcase categories before submitting.

Submission deadlines for each region are as follows:

  • Past:
    • NACA® Atlanta: June 30, 2022
    • NACA® Fort Wayne: June 30, 2022
    • NACA® Hartford: June 30, 2022
    • NACA® Spokane: June 30, 2022
    • NACA® St. Paul: Dec. 5, 2022

Showcase submission fee
(per act, per conference): $160*
Showcase Application (Closed)

*Showcase submission fees are non-refundable

Step 5: Register.

A minimum of one full registration is required for each company exhibiting in the Campus Activities Marketplace for each conference. Day passes are also available. 

Registration Open:St. Paul

Registration Closed:
Atlanta Fort Wayne Hartford Spokane

Step 6: Consider sponsorship opportunities.

We are excited to roll out new conference sponsorship opportunities for associate members this year. These new opportunities are designed to be highly visible and intentional to assist associate members with growing their business and exposure to NACA school members. Review all of the sponsorship opportunities:
Sponsorship Opportunities

Great! All Done. What's Next?

That all depends. If you didn't submit to showcase, all you have left to do is design your exhibit booth(s)! Make sure you've read the rules of the marketplace to understand what is and isn't permitted. If you're planning to do demonstrations of any kind (close-up magic, etc.) you will need to pay your booth demonstration fee. Questions about this? Contact Toire Vince at the NACA Office.

The Showcase Selection Results are in!
Click below to preview the acts that will showcase at the 2022-23 NACA Conferences.

  • NACA® St. Paul
  • Past:
    • NACA® Atlanta: June 30, 2022
    • NACA® Fort Wayne: June 30, 2022
    • NACA® Hartford: June 30, 2022
    • NACA® Spokane: June 30, 2022
trio performing on stage

Once selections have been announced, you will fall into one of the three categories below:

Congratulations! You're well on your way to performing in front of hundreds of students and advisors who make the decisions regarding entertainment and programming on their campuses. You will receive a letter of intent, which will need to be returned to NACA along with your showcase fee, to secure your spot on stage.

Conference Showcase Fees for 2022-23
The 2022-23 Associate Guide includes further details on these fees, as well as important deadline, cancellation and refund information.

  • Spotlight Low/High: $400
  • Speaker/DJ/Variety: $480
  • Make It & Take It: $560
  • Emcee: $610

Hey, not bad! While a showcase slot is not guaranteed, there is still a chance that you can end up on stage.

Alternates are listed in order and sorted by showcase category. If a selected act declines their slot or cancels for any reason before the conference, the first alternate in that category will be contacted and offered that slot. If they accept, then all remaining alternates will move up one spot in the order. In other words, the second alternate becomes the first, the third becomes the second, and so on. If any alternates ahead of you cancel, you will also move up the list accordingly.

To secure your alternate slot, you will need to return your letter of intent along with the alternate fee.  If you get offered a showcase slot, this money will count toward the showcase fee. 

Conference Alternate Showcase Fees for 2022-23
The 2022-23 Associate Guide includes further details on these fees, as well as important deadline, cancellation and refund information.

  • Spotlight Low/High: $200
  • Speaker/DJ/Variety: $240
  • Make It & Take It: $280
  • Emcee: $305

You may not be performing live at the conference, but you can still make great connections and even book gigs in the Campus Activities Marketplace! Introduce yourself to campus decision makers, provide examples of your work, and even discuss potential dates during the conference. You may be just what a campus is looking for, even if they don't get to see you perform live.

Want a Closer Look at NACA?

Sign up for Discover NACA at one of our conferences. This two hour tour will enable you to get a better look at the Campus Activities Marketplace, check out a showcase and get your questions answered by current associate members.

For more information or to sign up, email Member Relations.

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