NACA® Northeast - Important Dates

Regional Leadership Team: Showcase Production Coordinator

Application Deadline:

Region Date
Central Monday, March 15, 2021 Closed
Mid America Monday, February 1, 2021 Closed
Mid Atlantic Monday, February 1, 2021 Closed
Northern Plains Monday, August 9, 2021 Closed
Northeast Monday, February 15, 2021 Closed
South Monday, March 1, 2021 Closed
West Monday, April 19, 2021 Closed


The Showcase Production Coordinator facilitates all aspects of the presentation of showcases at the conference.

Specific Responsibilities

• Serves as a non-voting member of the Showcase Selection Committee. If unable to attend, works with the Conference Committee Chair to determine an appropriate and qualified volunteer to serve in this capacity.
• Oversees all showcases including the Roving Artist showcases and any Special Event showcases for the event.
• Schedules acts in each of the showcase categories per provided production schedule and forwards necessary information to NACA Office per established deadline for timely dissemination of standard NACA Showcase Letters of Intent to respective associate members.
• Arrives the day before the event to work with sound and light company for load-in of all production equipment. After the last showcase performance works with sound and light company for load out of showcase production equipment.
• In collaboration with the National Showcase Production Team and Volunteer Development & Graduate Intern Coordinator, recruits and selects volunteer Stage Crew.
• Supervises the volunteer Stage Crew in collaboration with the contracted sound and light company.
• Coordinates and supervises the presentation of the showcases at regional events as per printed policy
• Reviews submitted production information and communicates with the designated meeting planner, as needed.
• Integrates and supports principles of diversity, equity, and inclusion.
• Assures that the associations Mission and Vision are reflected in the attendee experience by helping create an inclusive, hospitable environment where all attendees feel welcome and connected. This includes attending all conference events and meetings to set the tone for attendee engagement.
• Attends all regularly scheduled regional meetings and conference calls.
• Maintains a thorough knowledge and understanding of, and ensures adherence to, NACA Policies and Procedures.
• Assures that NACA goals, initiatives and relevant strategic plan objectives are integrated with conference initiatives and position responsibilities.
• Follows NACA’s Non-Discrimination, Diversity Advancement and Affirmative Action Principles to recommend others to fill available positions in the NACA leadership and takes the necessary steps to achieve a diverse Association both through the recruitment of volunteers and suggesting to the Board of Directors new or modified programs and services for the Association’s members.
• Communicates the Association’s mission and values to current and potential members to actively promote recruitment and retention.
• Additional responsibilities as assigned and agreed upon with volunteer supervisor and/or NACA staff liaison.

Qualifications / Expectations

• Supports NACA programs through attendance whenever possible.
• Attends regional conference.
• Must be a full-time professional staff member at a NACA member institution.
• Must have approval from and support of their institution (note: support is defined as financial as well as time out of the office, etc.).
• If the volunteer changes jobs during the position’s term, the new school must also be a NACA member and provide a statement of support. The NACA Coordinator of Volunteer Leadership Services must be informed of this change within two weeks and the new letter of support must be received at the NACA Office within 30 days of selection. If not a member school, the school must join as a member within two weeks of transition.

Association Support

• NACA Connect
• Zoom
• NACA Google drives
• Will receive registration waiver for conference.
• Will receive meals and/or per diem for the time they are required to be at the conference.
• Will receive lodging for the time they are required to be at the conference.

Term of Service

• March 1st – January 31st
• July 1st - May 31st (Northern Plains Only)

NACA Office Liaison

• Associate Services Manager

Professional Competencies

  • Experiential Leadership Learning
  • Networking & Business Relationships
  • Professional Development
  • Relationship Development
  • Supervising