Health & Safety Measures at NACA Events
Updated Sept. 2022
As we continue to evaluate the changing landscape of the coronavirus (COVID-19) pandemic and attempt to provide a safe experience for all attendees, the Board of Directors has updated health and safety requirements for the Association’s in-person experiences, including all NACA Conferences. These changes are for the protection of all NACA attendees, the communities they travel to and from, as well as to assist in mitigating interruptions to the fall conference season as many exhibitors, performers, volunteers, and staff attend multiple NACA events within a short period of time.
The Association is announcing the following health and safety updates:
All participants will be required to show proof of a recent negative COVID-19 test (within 48 hours of arrival) to participate in in-person activities using CrowdPass. A conference-specific link to submit your negative test for verification will be included in pre-conference communications emailed 2 weeks out from the conference and will be available on that conference's website. Note - While this information is being provided 2 weeks in advance of the conference, don't begin submitting your test for verification until 48 hours in advance of your arrvial at the conference. For more information, visit the FAQs at the bottom of this page.
The COVID-19 test may be a PCR or Antigen test, including at-home tests.
Proof of vaccination in lieu of a negative test will not be accepted for entry. While we strongly encourage attendees who are able and eligible be up-to-date with their vaccine and booster(s), attendees are not required to be vaccinated to participate.
Mask-wearing is strongly encouraged during NACA-sponsored events, but attendees are not currently required to do so unless they have been exposed to a suspected or confirmed case of COVID-19.
NACA may change, update, or add to these requirements at any time as it deems prudent to best protect the health and safety of attendees and others. Participants who are unable or unwilling to provide the appropriate documentation will not be permitted to enter the event or participate in any of the in-person activities or experiences. Please note, providing false information and/or failing to comply with NACA staff or designees' directives may result in disciplinary action, including but not limited to immediate removal from this and any future NACA-sponsored events, institutes, and experiences without warning and/or refund.
We have prepared a few frequently asked questions (FAQs) including information on where to find testing kits and testing sites, but please don’t hesitate to contact us at any time if you have questions about our health and safety measures. The Association would like for you to know that in spite of the ongoing situation of COVID-19, we are still here to support you and your institution or business as we navigate this year. We look forward to reconnecting with many of you at an in-person experience soon.
With the recent rise in infections & high transmissibility of new COVID-19 variants, all attendees are strongly encouraged to wear a mask during NACA-sponsored events, but are not currently required to do so unless they have been exposed to a suspected or confirmed case of COVID-19.
NACA may change, update, or add to these requirements at any time as it deems prudent to best protect the health and safety of attendees and others.
Frequently Asked Questions
We have prepared a few frequently asked questions (FAQs), but please don't hesitate to
contact us if you have additional questions about our health and safety measures.
- NACA will utilize CrowdPass for attendees to verify test results within 48 hours of their arrival to a NACA event. CrowdPass offers a web-based verification process, so there is no additional app to be download to your phone.
- Starting two weeks prior to the conference, attendees will receive pre-conference emails which have important updates and reminders to prepare for the conference. Those communications will include a conference-specific link to submit their negative COVID-19 test for verification by CrowdPass. This link will also be available on the conference's website starting 2 weeks in advance of the event.
- Note - While this information is being provided 2 weeks in advance of the conference, don't begin submitting your test for verification until 48 hours in advance of your arrival at the conference. Submissions earlier than 48 hours prior to the start of the event will be rejected.
- Once an attendee's test is verified by CrowdPass they will receive an Event Access QR Code via email that they will show during the on-site registration check-in process to receive their conference credentials.
- Here is a general walk-through of the CrowdPass verification steps.
- Each NACA Conference will have a unique, conference-specific verification link.
- Note - Verification may take up to 8 hours for some test types, so please plan accordingly.
- If you need assistance with CrowdPass verification issues, check out the CrowdPass Support page.
- Make sure you are submitting your negative COVID test within 48 hours of your arrival at the event. Tests submitted more than 48 hours prior to the start of the conference will not be accepted.
- CrowdPass will send you an email notifying you of your rejection and will include a link to resubmit your test.
- Double check your junk/spam folder for CrowdPass emails.
- If you need further assistance, check out the CrowdPass Support page.
- No. Each individual participant needs to show their own verified negative test result (via their CrowdPass Event Access QR Code) during the on-site registration process at the registration desk.
- Schools or agencies with multiple participants must have each individual show their own CrowdPass Event Access QR Code during the on-site registration process to receive their conference credential.
- If possible, we encourage you to arrive to registration as a delegation to speed up the registration process. We appreciate your patience and understanding as this may add additional time to the registration check-in process, so we encourage you to arrive as early as you can to registration.
- No. The Association is not storing/recording your test result information.
- Masks are strongly encouraged but not required unless an attendee believes they have been exposed to a suspected or confirmed case of COVID-19.
- NACA reserves the right to implement mask-wearing for all attendees at any time to best protect the health and safety of attendees and others.
- You can find information on government-provided at-home tests, retailers/pharmacies carrying tests, insurance reimbursement for tests, and more at https://www.covid.gov/tests.
You can review our refund policies
- The Association continues to monitor the ongoing pandemic and federal, state, and local recommendations. As many businesses, peer organizations, and entertainment venues have made updates to their protocols, NACA believes this requirement to be in the best interests of hosting safe in-person events and keeping attendees’ health and safety as our top priority.
- As new variants are showing higher transmissibility, mitigating interruptions to the fall conference season is critical as many exhibitors, performers, volunteers, and staff attend multiple NACA events within a short period of time.
- Yes, but in the event this policy changes we will be sure to notify the membership.
- We will continue to monitor federal, state, and local recommendations and reserve the right to alter plans, as needed.