Overview

The Mid Atlantic Festival Logistics & Communications Coordinator is a dual role which coordinates overall environment and signage at the Festival and contributes to the production and distribution of conference marketing materials.

Specific Responsibilities

Logistics:
Through collaboration with conference committee and direct reports, work to create a welcoming atmosphere at the conference.
Ensure that signage is created, updated and displayed throughout the conference. Coordinates all logistical needs for the conference with the appropriate representative from the national office.
Stay in communication with all volunteers under the Conference Logistics umbrella throughout their volunteer experience to ensure tasks are completed and that they feel engaged with the planning process.
Assist with Showcase Production and any hospitality needs that they may have.
Oversee any Special Event Showcases
Communications:
Coordinates with the NACA® Office Director of Marketing and Communications to produce the pre-conference information, Mid Atlantic Festival Program, and other printed materials promoting the conference; coordinates review of these materials with the NACA® Office prior to publication.
Works with the Director of Marketing and Communications to adhere to the budget for various publications.
Adheres to deadlines for all publications and solicits contributions from the Mid Atlantic Festival Committee, national leadership and NACA® Office as needed.
Adheres to the budget for various publications as outlined in the budget approved by the Board of Directors.
Provides information, as requested, for national publications.
Provides consistent application of standards outlined in the NACA® Style Guide to the regional conference publications.
Provides information for the NACA® website to the NACA® Office within the appropriate timelines.
Records, edits and distributes minutes from all meetings; provides to the Vice Chair for Regions and the NACA® Office.
Updates and maintains event records, history and photographs.
Submits at least one educational program proposal for the regional conference by the deadline.
Attends all regularly scheduled meetings and conference calls.
Integrates NACA® goals, initiatives and relevant strategic plan objectives in all aspects of position responsibilities.
Maintains a thorough knowledge and understanding of, and ensures adherence to, NACA® policies and procedures, as well as other applicable laws and regulations.
Follows NACA’s Non-Discrimination, Diversity Advancement and Affirmative Action Principles to recommend others to fill available positions in the NACA® leadership and takes the necessary steps to achieve a diverse Association, both through the recruitment of volunteers and suggesting to the Board of Directors new or modified programs and services for the Association’s members.
Assumes additional responsibilities as assigned and agreed upon with volunteer supervisor.


Qualifications

The Mid Atlantic Festival Logistics & Communications Coordinator must be a full-time professional staff member at an NACA® member institution.
The Mid Atlantic Festival Logistics & Communications Coordinator must have approval from and support of their institution prior to applying for the position (note: support is defined as financial as well as time out of the office, etc.).
If the volunteer changes jobs during the position’s term, the new school must also be an NACA® member and provide a statement of support. The NACA® Office and National Volunteer Development Coordinator must be informed of this change and the new letter of support must be received at the NACA® Office within 30 days of hiring.


Association Support

Mid Atlantic Festival Chairperson and NACA® Office will confirm level of support.


Term of Service

June through April 30 of the following year. As per NACA® policies, volunteers should not serve more than two consecutive terms in the same Regional Conference Program Committee position.
Please see NACA® Volunteer website for changes and updates to position terms.


Supervision Received

Mid Atlantic Festival Chairperson


Supervision Exercised

On-site volunteers


NACA Office Liaison

Associate Services Manager