As we continue to monitor the ongoing coronavirus (COVID-19) pandemic and in response to the continued rise in COVID-19 infections across the country, the Board of Directors has made the decision to implement additional safeguards for the health and safety of attendees, exhibitors, and performers at all upcoming in-person conference experiences. Specifically, all participants will be
required to show proof of full vaccination or recent negative COVID-19 PCR test to gain entry to conference activities. This policy follows guidance and recommendations from the Centers for Disease Control and Prevention (CDC), as well as many businesses, organizations, entertainment venues, and college campuses. These protocols are for the protection of all NACA-sponsored event attendees, as well as their communities as we travel to and from in-person events.
- "Full vaccination" means that either 14 days have passed since receiving the second dose of an FDA- or WHO-authorized double-dose vaccines or that 14 days have passed since receiving the sole dose of a FDA- or WHO-authorized single-dose vaccines.
- "Recent negative COVID-19 PCR test" means the test was administered no more than 72 hours prior to attending the conference.
In order to receive conference credentials, each individual participant will be required to show at the on-site registration desk:
- Their physical vaccination card or test result record; OR,
- An electronic photo or digital record of their vaccination card or negative test result; OR,
- Official government certificate of their vaccination.
Participants who are unable or unwilling to provide the appropriate documentation will not be permitted to enter the event or participate in any of the conference activities or experiences. Please note, providing false information and/or failing to comply with NACA staff or designees' directives may result in disciplinary action, including but not limited to immediate removal from this and any future NACA-sponsored events and experiences without warning and/or refund.
We have prepared a few frequently asked questions (FAQs), but please don't hesitate to
contact us if you have additional questions about our health and safety measures.
- No. Please do not send us your documentation in advance of the conference.
- Each individual participant needs to show their own proof of vaccination or test result during the on-site registration process at the registration desk.
- No. Each individual participant needs to show their own proof of vaccination or test result during the on-site registration process at the registration desk.
- Schools or agencies with multiple participants must have each individual show their own proof of vaccination or test result during the on-site registration process to receive their conference credential.
- If possible, we encourage you to arrive to registration as a delegation to speed up the registration process. We appreciate your patience and understanding as this may add additional time to the registration check-in process, so we encourage you to arrive as early as you can to registration.
- No. The Association is not storing/recording your vaccination status or test result information.
- Yes. You may use an app (e.g., Clear, Bindle, VaccineCheck, etc.) for your proof so long as it clearly displays your name and vaccination date(s) or test result date.
- NACA does not have a specific app we are using to verify statuses or test results for the fall conferences. If this changes for spring 2022 events, we will be sure to let you know.
You can review our refund policies
- The Association continues to monitor the ongoing coronavirus (COVID-19) pandemic and the continued rise in COVID-19 infections, as well as monitors federal, state, and local recommendations. As many businesses, organizations, and entertainment venues have made the decision to require proof of vaccination or negative test results, NACA believes this requirement to be in the best interests of hosting safe in-person events and keeping attendees' health and safety as our top priority.
- This policy is not in response to any incident at NACA Winston-Salem; instead, with the evolving pandemic and timing of the decision, implementing this policy with enough time for Winston-Salem attendees to comply would not have been practical.
- The Association will continue to monitor the pandemic, best practices, and governing agencies recommendations' and we reserve the right to alter plans, as needed.
- Yes, but in the event this policy changes we will be sure to notify the membership.
- We will continue to monitor federal, state, and local recommendations and reserve the right to alter plans, as needed.
Previously announced health and safety measures (view the recent Health & Safety Overview
webinar for more info) will remain in effect, which include but are not limited to:
- Face masks must be worn at all times, except when seated for catered meal functions.
- Face coverings such as neck gaiters and bandanas will not be permitted.
- Food and beverage consumption is only allowed in designated spaces, when seated.
- Physical distancing must be observed at all times.
Attendees that do not comply with the event regulations may be asked to leave the venue.