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The Conference Treasurer and Registration Coordinator is responsible for sound fiscal management of the conference budget, financial procedures on site and assists with onsite registration at the regional conferences.

Specific Responsibilities

Maintains a thorough knowledge and understanding of, and ensures adherence to, NACA® policies and procedures, including, but not limited to the Associate Member Regional Conferences Guide, as well as other applicable laws and regulations.
Coordinates with the NACA® Office Staff on-site registration contact, including use of registration software, printing of nametags, and distribution of conference materials.
Collaborates with the NACA Office Staff on-site registration contact and Volunteer Center Coordinator to ensure that the registration booth has coverage for all hours of operation.
Coordinates the overall check-in experience for conference delegates with other RCPC volunteers (i.e., Block Booking, Volunteer Center, Hospitality – where applicable).
Coordinates the collection of on-site registration fees with the NACA Office Staff on-site registration contact.
The Conference Treasurer and Registration Coordinator is required to be present at the registration desk for the duration of the regional conference.
Collects, approves and forwards travel reimbursement forms for the RCPC meeting and Showcase Selection meeting and pre-conference meeting to the NACA Office for processing.
Supervises/coordinates the collection of any monies on site, ensures the proper reporting of those monies, and is responsible for submitting those monies to the NACA Office immediately upon the conclusion of each activity. This includes, but is not limited to, on-site registration and foundation fundraiser activities.
Informs and educates regional leadership on financial policies and procedures.
Coordinates the purchasing of supplies needed on site.
Attends all regularly scheduled regional meetings and conference calls.
Integrates NACA goals, initiatives and relevant strategic plan objectives in all aspects of position responsibilities.
Follows NACA’s Non-Discrimination, Diversity Advancement and Affirmative Action Principles to recommend others to fill available positions in the NACA leadership and takes the necessary steps to achieve a diverse Association, both through the recruitment of volunteers and suggesting to the Board of Directors new or modified programs and services for the Association’s members.
Assumes additional responsibilities as assigned and agreed upon with volunteer supervisor.


The Registration Coordinator must be a full-time professional staff member at an NACA member institution.
Institutional support for the volunteer is required prior to appointment to the position (note: support is defined as financial, as well as time out of the office, etc.)
If the volunteer changes jobs during the position’s term, the new school must also be an NACA member and provide a statement of support. The NACA Office and National Volunteer Development Coordinator must be informed of this change and the new letter of support must be received at the NACA® Office within 30 days of hiring.

Association Support

Will receive a comp registration for the regional conference and a reimbursement check for one-half of the double room rate for one night’s lodging for the time they are required to arrive early to attend required meetings.

Term of Service

Fall Conferences – Jan. 1 through Nov. 30.

Supervision Received

Conference Logistics Coordinator

Supervision Exercised

On-site Registration Staff, if applicable

NACA Office Liaison

Director of Finance & Operations and School Services Coordinator

Skills Obtained