The 2017-18 Associate Member Guide is Here!

This guide contains important policy, deadline and fee information related to showcasing and exhibiting at all 2017-18 NACA® Regional Conferences. Please make sure you have read and understand these policies before submitting to showcase and/or purchasing exhibit space.

Region-specific information such as special event showcase & opportunities, lodging and venue information can be found by selecting a region from the list below.

2017-18 Regional Conferences

Conference Fees & Deadlines by Region

​South ​Mid Atlantic
Mid America
Northeast ​West ​Northern Plains
​Early Registration Deadline
​Sept. 14, 2017
​Sept. 28, 2017
Sept. 21, 2017
​Oct. 5, 2017
​Oct. 12, 2017
​Oct. 20, 2017
​Mar. 15, 2018
​Early Associate Delegate Registration Fee
​Regular Associate Delegate Registration Fee
​Associate Member Day Pass (per day)
​Booth Space Fee
​Booth Demonstration Fee
​Attraction Space Fee
$4/sq. ft.
$4/sq. ft.
$4/sq. ft.$4/sq. ft.
$4/sq. ft.
$4/sq. ft. $4/sq. ft.
​Showcase Application Fee (non-refundable)
​Spotlight Showcase Fee
​Master of Ceremonies Fee
​Roving Artist Showcase Fee
​Lecture Showcase Fee
​Special Event Showcase Fee
​Sampler Showcase Fee

Special Event Showcases

Special Event Showcases are presented in various settings during each conference (during conference orientation, late at night, etc.).

  • If the performance is scheduled on the PRIMARY STAGE, NACA will provide production (sound, lights, staging).
  • If the performance is provided on an AUXILIARY STAGE, the act is responsible for ALL productions costs; i.e. sound, lights, labor, electric, staging, etc.
  • Performance times vary (i.e. 20, 30 or 60 minutes).

PLEASE NOTE: NACA® Mid America has a scheduled a special Diversity Showcase which varies from the descriptions provided above. Please pay special attention to those descriptions if applying to the NACA® Mid America regional conference.

These showcasing opportunities vary by region. Details can be found on each region's Associate Info page. A summary document for all regions can also be found here.

Showcase Submissions & Exhibiting

Showcase submissions for all 2017-2018 Regional Conferences are now being accepted.  Please make sure you have read and are familiar with all policies listed in the Associate Member Regional Conferences Guide before submitting.

PLEASE REMEMBER: In order for your showcase submission(s) to be considered you must:

  • Have a current national or regional NACA® Associate Membership - Apply Now
  • Have purchased exhibit booth(s) for each conference to which you are submitting. - Purchase Now

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Due to our print production schedules, if you purchase a booth within five weeks of the first day of a conference, you run the risk of not being listed in the printed program. NACA will make every effort to accommodate latecomers, but “booth listing” guarantees cannot be made during the last weeks leading up to the event.

2017-18 Showcase Submission Deadlines

  • NACA® South – Wednesday, June 7
  • NACA® Mid Atlantic – Monday, June 12
  • NACA® Central – Wednesday, June 14
  • NACA® Mid America – Wednesday, June 28
  • NACA® Northeast – Wednesday, July 5
  • NACA® West – Wednesday, July 12 
  • NACA® Northern Plains - Wednesday, Dec.13

2017-18 Showcase Notification Dates      

  • NACA® South - Wednesday, June 28
  • NACA® Mid Atlantic - Thursday, July 12
  • NACA® Central  - Wednesday, July 5
  • NACA® Mid America - Wednesday, July 19 
  • NACA® Northeast - Wednesday, July 26 
  • NACA® West - Wednesday, August 2
  • NACA® Northern Plains - Wednesday, Jan. 17, 2018


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