Live Events - Performing & Exhibiting at NACA® Regional Conferences

The 2018-19 Associate Member Guide is Here!

Welcome! You're here because you're interested in performing or promoting your business in front of college programmers & talent buyers from all over the country, and we're here to help you get there!

To get started, download and read the 2018-19 Associate Member Guide. This guide contains important policy, deadline and fee information for all 2018-19 NACA® Regional Conferences.

Please make sure you have read and understand the information in the guide before submitting to showcase and/or purchasing exhibit space.

Region-specific information such as registration fees, lodging and venue info can be found by selecting a region from the list below.

2018-19 Regional Conferences

So How Does This Work? And How Much Will it Cost?

The process and costs associated with exhibiting and/or performing at NACA® Regional Conferences will depend on several factors. Let's walk through them step by step!

Step 1: Be an active NACA Associate Member in good standing.
If you wish to attend one or more regional conferences for any reason, you must be a regional or national associate member for the 2018-19 membership year. Visit our membership site to find out which membership is best for you.

Step 2: Purchase exhibit space.
Whether you're planning to submit material for showcase consideration or promote your goods & services to the college market (or both), you must secure at least one exhibit booth in the Campus Activities Marketplace for each conference you wish to attend. If you are submitting to showcase, your material will not be reviewed by the selection committee if you have not completed this step.

Cost per booth (all regions): $302
Purchase Booth(s)

Not planning to showcase? You can skip ahead to Step 5!

Step 3: Gather information for your act(s).
For each act you submit, you will need a bio, photo, pricing and other important information.

Step 4: Submit your showcase application(s).
This is where you specify the performance material you'd like the selection committee to review, which conferences you're submitting for, and which types of showcases you'd like to be considered for. 

Submission deadlines for each region are as follows:

  • South: Wednesday, May 30
  • Central: Wednesday, June 6
  • Mid Atlantic: Wednesday, June 13
  • Mid America: Wednesday, June 27
  • Northeast: Thursday, July 5
  • West: Wednesday, July 11
  • Northern Plains: Wednesday, December 5*
*Applications for this event will be accepted beginning in October.

Showcase submission fee
(per act, per region): $95*

2018-19 Showcase Application

*Showcase submission fees are non-refundable

Step 5: Register.
A minimum of one full registration is required for each company exhibiting in the Campus Activities Marketplace for each conference. Day passes are also available. Please see the regional pages listed above for specific registration costs and deadlines for each event. 

Great! All Done. What's Next?

That all depends. If you didn't submit to showcase, all you have left to do is design your exhibit booth(s)! Make sure you've read the rules of the marketplace to understand what is and isn't permitted. If you're planning to do demonstrations of any kind (close-up magic, etc.) you will need to pay your booth demonstration fee. Questions about this? Contact Maureen Taylor (maureent@naca.org) at the NACA Office.

If you submitted a showcase application, you will be notified of final selections on the following dates:


  • South: Friday, June 22
  • Central: Wednesday, June 27
  • Mid Atlantic: Tuesday, July 3
  • Mid America: Wednesday, July 18
  • Northeast: Wednesday, July 25
  • West: Wednesday, August 1
  • Northern Plains: Wednesday, January 16, 2019


Once selections have been announced, you will fall into one of the three categories below.

Congratulations! You're well on your way to performing in front of hundreds of students and advisors who make the decisions regarding entertainment and programming on their campuses. You will receive a letter of intent, which will need to be returned to NACA along with your showcase fee, to secure your spot on stage.

Regional Showcase Fees for 2018-19
Spotlight, Emcee, Lecture, Roving Artist & Special Event: $312
Sampler: $120
Variety: $450

Check out the 2018-19 Regional Showcase Fee Table for more details on these fees, as well as important deadline, cancellation and refund information.

Hey, not bad! While a showcase slot is not guaranteed, there is still a chance that you can end up on stage.

Alternates are listed in order and sorted by showcase category. If a selected act declines their slot or cancels for any reason before the conference, the first alternate in that category will be contacted and offered that slot. If they accept, then all remaining alternates will move up one spot in the order. In other words, the second alternate becomes the first, the third becomes the second, and so on. If any alternates ahead of you cancel, you will also move up the list accordingly.

To secure your alternate slot, you will need to return your letter of intent along with the alternate fee of $115.  If you get offered a showcase slot, this money will count toward the showcase fee. 

Check out the 2018-19 Regional Showcase Fee Table for more details on these fees, as well as important deadline, cancellation and refund information.

You may not be performing live at the conference, but you can still make great connections and even book gigs in the Campus Activities Marketplace! Introduce yourself to campus decision makers, provide examples of your work, and even discuss potential dates during the conference. You may be just what a campus is looking for, even if they don't get to see you perform live.

There is also one last shot at getting on stage. Each conference has one on site selected showcase, which is voted on by conference attendees. If you receive the most votes, you will perform during the last Mainstage Showcase on Saturday night!

Want a Closer Look at NACA?

Sign up for Discover NACA at one of our seven Regional Conferences. Held on Saturday at 2 p.m. during each conference, this two hour tour will enable you to get a better look at the Campus Activities Marketplace, check out a showcase and get your questions answered by current associate members.

For more information or to sign up, email memberrelations@naca.org

Discover NACA - 2018 Dates

  • South- September 29, 2018 2-4 p.m.
  • Central- October 6, 2019 2- 4p.m.
  • Mid Atlantic- October 13, 2018 2-4 p.m.
  • Mid America- October 27, 2018 2-4 p.m.
  • Northeast- November 3, 2018 2-4 p.m.
  • West- November 10, 2018 2-4 p.m.

 

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