NACA® 24/7 Overview for Schools
School Member Instructions
Block Booking Resources for Schools
What is Block Booking?
Block Booking occurs when 3 or more schools geographically close (typically 300 miles or less or within 4 hours) to one another work together to find days and times when a particular artist can perform. Blocks occur when an act is booked. Blocks save you money! Formed blocks cannot be broken.
New in 2019! Even if you cannot commit to a block, your school can participate in the process to save money. To lock in conference pricing for an act, a school must submit an interest form, at any level (even the non-committal level) while onsite. The school then has 45 days post-conference to finalize that business and save on your booking!
3 of 5 Block: When 3 schools geographically close commit to bring the same act within a 5 day span.
5 of 7 Block: When 5 schools geographically close commit to bring the same act within a 7 day span.
Associate Members: The agents and artists who pay money (just like you) to be here to talk with you about bringing great programming to your campuses.
Campus Activities Marketplace: The exhibit hall where associate members pay money to be so they can talk with you about bringing their great programs to your campus.
Block Booker Responsibilities
One person from each delegation (student delegate recommended) is selected to serve as the block booker. This person:
- Works with Associate Members to discuss artist availability, pricing, and specifics of the performance
- Is making requests on behalf of their school
- Networks with other geographically close school members
- Completes forms through the online block booking system
- Forms blocks and saves their school money!!
Booking Interest & Commitment Levels
Block booking is designed to include all member schools in the process. It’s important to understand the differences and options in expressing interest and booking acts. See below diagram and information for an explanation of block booking options.
SI – Strong Interest: SI is the lowest level of interest. An SI shows associate members and other schools you are interested in bringing this particular act to campus and a date range (up to a month) you are interested in bringing them. There is no contractual agreement with an SI. You can upgrade your SI.
SD – Single Date: An SD indicates to associate members and other schools you are interested in bringing the act to your campus on a single particular date. There is no contractual agreement with an SD. You can upgrade your SD.
CB – Contract If Block Is Formed: The school indicates its willingness to request a contract from the associate upon returning to their institution within 45 days of the conference, and fully intends to execute a contract if a block forms. This commitment is valid only if the school is part of a block. This level cannot be downgraded once a block has formed.
CR – Contract Requested: The most aggressive form of block Booking. This is reserved for those who know what date they want and are willing to do whatever they need to in order to get it. Contracts will not be given on site; they will be sent when the school delegates have returned to campus, but within 45 days following the conference. A CR means that the school fully intends to execute a contract, even if a block does not form.
CP – Contracted Performance: This level indicates a date that has already been contracted.
Benefits of Block Booking
In addition to saving time and money in your planning process, block booking serves as a great learning experience for students. Below are examples of student learning opportunities through block booking.
Assessment & Evaluation: Students are able to select acts based on the mission and/or primary goals of their student programming board. Outlining campus programming needs prior to the conference aids in further learning.
Event Management: Students are able to practice initial steps of program development through securing acts. Students will have the opportunity to engage in conversations with associate members regarding their institutional needs, practices, and available funds.
Meaningful Interpersonal Relationships & Effective Communication: Students will have the opportunity to practice professional communication and relationship building skills by interacting and networking with associate and school members.
Collaboration: Students will have the opportunity to cooperatively work with peers to enhance available resources by forming blocks.
Download and print this checklist/tip sheet before your conference to ensure that your delegation makes the most of the Block Booking experience!
Block Booking Checklist & Tip Sheet