Countless hours of rehearsal. Countless nights on the road, traveling from city to city. Tirelessly honing your craft, one performance at a time. Isn't it about time that hard work started paying off? At the NACA® National Convention, it can! The tabs below provide valuable information that will prepare artists & agencies to truly impress the delegates, get more gigs, and make more money!

• Associate Members Convention Guide

Please Note: To be included in the convention program, your booth(s) must be purchased by January 25, 2012. If you purchase your booth after this date, you will NOT be included in the printed program. Updates for additions made after this deadline will be communicated electronically (i.e. the convention app, etc.) to convention delegates.

The Campus Activities Marketplace is the center of all business activity conducted during the Convention. Face-to-face meetings between the school buyers and the firms selling talent, products or services take place here. Buyers visit booths to review press kits and product specifications, view videos, listen to CDs and check availability of touring artists. There will be a wide diversity of talent and products on display in the Marketplace! Here are some links to assist you in setting up your booth:

• Campus Activities Marketplace Layout
• Marketplace Policies
• Exhibitor Kit

Look over these policies carefully. Call 803-732-6222 or e-mail memberrelations@naca.org with any questions.

You must already be or become a national member of NACA to attend the National Convention. National membership is $725 and provides access to all member schools, all seven regional conferences and all other NACA services. Send the membership application and fee to the NACA Office in order to apply for an exhibit booth or apply to showcase at the National Convention. Membership applications are available here. More information about NACA membership can be found on the NACA site here.

Read the Policies: You’re spending your money—take the time to understand where it’s going and how the process works!

Reserve Your Exhibit Booth: You must be an NACA member in order to reserve booth space at any NACA event. You must have a booth to present an educational session, attend a conference and/or to submit attractions for showcase.

Campus Activities Marketplace space will be assigned on a first-come, first-served basis: Booth space may be limited, so don’t delay in reserving booth space early. Campus Activities Marketplace space will be reserved upon payment of the Campus Activities Marketplace fee and receipt of the Associate Registration Form by the published deadline. Payment of booth fees does not guarantee a booth will be assigned to you, however, booth space will be assured for agencies that are offered and accept showcase/alternate slots. Send the Associate Registration Form and fees directly to the NACA Office (13 Harbison Way Columbia, SC 29212).

Register Those Staffing Your Booth: You must pay a delegate registration fee for each person working your booth at the Convention. One full delegate registration is included in your primary booth fee. Any additional booths purchased do not include delegate passes. Fees are listed here. You may register online or by submitting hard copies of the associate registration form with payment. Hard copies will be accepted with payment only until February 3. You may register online until February 14; after that date you may only register on site at the Convention. Registrations received by February 3 will be charged the early registration fee. Registrations received after February 3 will be charged the regular rate. Send the Associate Registration Form and fees to the NACA Office.

Other Convention Tips

Stickers: The distribution of adhesive-backed stickers is prohibited.

Use of Helium: The use of helium in the facility is prohibited. Guests: Guests coming to the Convention to review an artist will be required to pay for a day pass in order to attend. If a guest is arriving after the registration desk has closed, the artist is responsible for picking up the guest’s registration materials and paying for the day pass prior to the close of registration.

Late Arrivals: All delegates must register during the stated hours. If delegates are arriving after the stated hours for whatever reason, their head of delegation must make arrangements to have the delegates’ badges and other registration information available; otherwise delegates that arrive after registration has closed for the day must wait until the following morning to register and will not be able to attend any Convention activities until they have registered.

Associate Member Welcome Meeting: Whether this is your first NACA® National Convention or your tenth, the Associate Member Welcome Meeting is the best introduction to the fast-paced, high-energy schedule that will characterize the NACA® National Convention. Experienced leaders will share tips and insights which can help you do business in this marketplace. This meeting is scheduled for Saturday, Feb. 25, from 5:30–6 pm.

New Associates Reception: To welcome new associate members to the Association and the Convention, NACA invites you to attend a New Associates Reception on Sunday, Feb. 26, from 2–3 pm.

Showcasing Acts Inviting Media: Showcasing acts cannot invite media to attend their showcases without the prior permission of the NACA Executive Director or designee. It is preferred that requests are received at least two weeks prior to the Convention. Once approved, the agency representing the showcasing act must provide NACA with a complete list of reporters and/or photographers prior to the Convention. If media are arriving during stated registration hours, an appropriate agency representative must be at the registration desk to meet them. If media are arriving after the stated registration hours, the agency must make arrangements to have appropriate agency representatives greet and monitor press. Contact NACA’s Manager of Marketing and Communications, Latrice Williams at latricew@naca.org for further information. Meal Discount Ticket Program: In addition to a Convention meal, each registered delegate will receive one discount food ticket that can be redeemed at many participating restaurants and food vendor locations. A complete list of participating restaurants will be published in the National Convention Program.

Statement of Taxes: NACA makes no representations regarding applicable state and local taxes.

Alcohol, Smoking Policy: No alcoholic beverages or smoking are permitted at educational sessions, showcases or the Campus Activities Marketplace.

Sound Checks: To ensure that all showcasing artists are on site and available as needed, an act’s agent or representative will not be allowed to perform a sound check for the act. The act must be physically present for the sound check. If an act fails to be present for a sound check, the act will be replaced with an alternate.

• National Convention Fee & Deadline Chart

National Convention Fee Descriptions

Here’s a list of the fees that apply to your participation in NACA’s National Convention.

Associate Delegate Full Registration Fee—for the person/people working the booth the entire length of the Convention. If your payment is received by Feb. 3, 2012, you will pay the Associate Delegate Early Registration Fee. After that deadline, you pay the Associate Delegate Regular Registration Fee. One full delegate registration is included in the first booth purchased by each exhibiting firm.

Associate Day Pass—an all-access day pass to the Convention. You can only buy two per person per Convention. If you want to attend all Convention events for more than two days, you have to buy a full delegate registration. The Associate Day Pass includes any provided meals for that day if it is purchased by the Delegate Early Registration Deadline.

Booth Demonstration Fee—for a booth demonstration, which is defined as “an interactive display of talent or product to Convention delegates in the Campus Activities Marketplace that normally cannot be offered in a showcase setting (examples include but are not limited to: close up magic, balloon sculpting and merchandise production). The fee is $300 per agency and covers as many booths as you have and as many demonstrations as you want to do. If the demonstration cannot fit or an agency/artist has multiple booth demonstrations taking place, purchase of an additional booth may be required at the discretion of the NACA Office.

CAMP-ONLY Pass—$50 per person. Designated for artists and persons who are staffing novelty attractions or booth demonstrations represented by associate members exhibiting in the Marketplace. Access is limited to the Marketplace only and no meals will be included. Passes may be purchased for multiple days. Any artist/attraction wishing to attend Convention functions other than the Marketplace must purchase appropriate associate day passes; associate day passes are available for up to two days. Any person wishing to attend all Convention functions for more than two days must purchase a full registration.

Campus Activities Marketplace Fee—the booth fee. All associates must purchase a booth to attend any the Convention. You cannot attend without one, even if there is a wait list for booth space. Booths must be purchased in order to submit showcases. The first booth purchased is $1220 (includes one full registration). Additional booths are $900 each and do not include any delegate registrations. Refer to Page 14 of the Associate Members Guide for Marketplace policies.

Marketplace Attraction Fee—the fee required to utilize an area in the Campus Activities Marketplace set aside for large-scale booth demonstrations, usually inflatable events. Space must be reserved by phone in advance. The charge is $4.00 per square foot. No electrical or other services are included in this fee and must be ordered by the exhibitor.

Membership Fee—In order to attend the Convention, an agency must be a current national associate member of NACA. Applications can be found on the NACA Web site, www.naca.org.

Showcase Application Fee—fee charged for every act an associate submits to showcase. The electronic submission fee is $95 per act. The fee for hard copy submissions is $105 per act. This fee is non-refundable once the act is reviewed.

Showcase Performance Fee—if an act is selected to showcase and they accept the showcase, they pay a showcase performance fee. Acts cannot showcase unless this showcase fee is paid. The fee varies, depending on the showcase category. Please refer to page 7 for a list of fees. The performance fee covers sound/lights/staging costs.

NACA Refund Policies- Please see refund policies on Page 40 of the Associate Members Guide.

Please read these policies carefully before you arrive at the convention.

• General Policies
• Showcasing Policies
• Marketplace Policies