Frequently Asked Questions for School Members
• What is the NACA membership year?
• Will you remind me when it is time to renew my NACA membership?
• How do I pay for my NACA membership?
• Where can I get a membership application?
• Is the membership fee pro-rated if I join later in the year?
• How do I present an educational session at a regional conference or National Convention?
• Can non-member schools attend NACA events?
• Can I attend events on a day pass?
• Can more than one delegation from one school attend events as separate departments? Does this require multiple memberships?
• Can one delegation have multiple CO-OP Buyers designated?
• Is travel and hotel included in the registration fee?
• Are meals included in the registration fee?
•What is NACA’s refund policy?
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What is the NACA membership year? The NACA membership year is May 1 to April 30.
Will you remind me when it is time to renew my NACA membership? Yes, we will send a letter in the mail, which will include an invoice and an application. We will also send an e-mail reminder with a link to the online applications.
How do I pay for my NACA membership? NACA accepts the following methods of payment: Checks (personal checks will only be accepted for individual professional memberships); Credit cards (Master Card, Visa and American Express); and Purchase Orders (not a request for a PO) from schools.
Where can I get a membership application? You can find out which type of membership application you need here.
Is the membership fee pro-rated if I join later in the year? If you join NACA after December 1, the price for membership is the same, but you will receive a half-price renewal for the next membership year. If you join after March 1, right before the new membership year, you will receive a renewal membership at no additional cost (carry-through renewal).
Half-Price Renewal
Non-members meeting the following criteria that join on or after Dec. 1 of
any given year will be permitted to renew the following year at half price:
Any school or standard affiliate member that attends no more than one of the following:
National Convention, spring regional conference or festival held prior to the end of the current
membership year. A half-price renewal will be available only once every four years to the same
school.
Carry-Through Renewal
Members meeting the following criteria will be permitted to renew the following year at no cost:
Any school or standard affiliate member joining on or after March 1 that does not attend a
spring regional conference or festival held prior to the end of the current membership year. A
carry-through renewal will be available only once every four years to the same school.
How do I present an educational session at a regional conference or National Convention? In order to present an educational session you must submit an educational session proposal form by the specified date. If selected, you must be a registered delegate at the regional conference or National Convention in which you are submitting the proposal.
Can non-member schools attend NACA events? Yes, non-member schools can attend NACA events once every three years at a higher registration fee. Fees for non-member schools are 25% higher than fees for members.
Can I attend events on a day pass? Yes, school members and non-members can purchase either day passes or full registrations for any of the events. Non-member schools can attend NACA events once every three years at a higher registration fee. Fees for non-member schools are 25% higher than fees for members. Day passes received by the early registration deadline include meals. Day passes received after the early registration deadline do not include meals.
Can more than one delegation from one school attend events as separate departments? Does this require multiple memberships? Schools sending more than one delegation should register separately, indicating the specific department names. More than one membership is not required for different departments, but it is encouraged. NACA offers a sectional membership that can be purchased for different departments within one member school.
Can one delegation have multiple CO-OP Buyers designated? No, only one CO-OP Buyer can be designated per delegation.
Is travel and hotel included in the registration fee? No.
Are meals included in the registration fee? This depends on the event. Please check the registration form and fees for details on each event.
What is NACA’s refund policy? A 50% refund of registration fees will be given to any school member when a written request is received by the NACA Office at least 14 days prior to the first day of the conference. If this conference offers a professional development luncheon or any other meal function for which a fee is paid, that fee will be 100% refundable if the NACA Office receives written notice of the cancellation at least 14 days prior to the beginning of the conference. Any requests for refunds that include special circumstances making it impossible to adhere to the guidelines outlined in the individual refund policies must be forwarded in writing to the NACA Office within 30 days of the event for which the refund is being requested. Any request received after this timeline will not be approved. Any special circumstance refund request must include supporting material documenting the circumstances necessitating the request (e.g., a note from a physician for illness, information from local media regarding weather-related problems, etc.).